Thursday, 16 February 2012

How to Add the Out of Office Assistant in Microsoft Outlook

How to add the Out of Office Assistant in Microsoft Outlook


Microsoft Office Outlook 2007

1.  Open a new Outlook message. 
2.  On the Options tab, click Plain Text. 
3.  Type the information that you want to have in your reply message. 
4.  Click the Microsoft Office Button, and then click Save As. 
5.  In the Save As dialog box, click to select the Outlook Template check box in the Save as type list. 
6.  Type a name for your reply template in the File name box, and then click Save. 

How to define a rule to send an automatic reply in Outlook 2007

1.  On the Tools menu, click Rules and Alerts. 
2.  In the Rules and Alerts dialog box, click the New Rule button on the E-mail Rules tab. 
3.  In the Rules Wizard under Start from a blank rule, click Check messages when they arrive, and then click Next. 
4.  Under Which condition(s) do you want to check?, click to select the Sent Only To Me check box or any other check box that you want, and then click Next. 
5.  Under What do you want to do with the message?, click to select the Reply using a specific template check box. 
6.  Under Step 2: Edit the Rule Description, click the underlined phrase a specific template. 
7.  In the Select A Reply Template dialog box, click the template that you saved in step 6 of the "How to Define an Automatic Reply Template" section, and then click Open. 
8.  Complete the Rules Wizard instructions, click Finish, and then click OK. 


Microsoft Office Outlook 2003 and earlier versions of Outlook

1.  Open a new Outlook message formatted as plain text.
NOTE : Do not use Microsoft Word as your e-mail editor.  ( Disable the word as email editor under Tools-Options-mail format)
2.  Type the information that you want to have in your reply message. 
3.  On the File menu, click Save As . 
4.  In the Save As dialog box, click to select the Outlook Template check box in the Save As Type list. 
5.  Type a name for your reply template in the File Name box, and then click Save . 

How to define a rule to send an automatic reply in Outlook 2003

1.  On the Tools menu, click Rules and Alerts. 
2.  In the Rules and Alerts dialog box, click the New Rule button on the E-mail Rules tab. 
3.  In the Rules Wizard, click the Start from a blank rule button, click Check messages when they arrive, and then click Next. 
4.  Under Which condition(s) do you want to check?, click to select the Sent Only To Me check box or any other check box that you want, and then click Next. 
5.  Under What do you want to do with the message?, click to select the Reply using a specific template check box. 
6.  On the Step 2: Edit the Rule Description page of the wizard, click the underlined phrase a specific template. 
7.  In the Select A Reply Template dialog box, click the template that you saved in step 5 of the "How to Define an Automatic Reply Template" section, and then click Open. 
8.  Complete the Rules Wizard instructions, click Finish, and then click OK. 


How to define a rule to send an automatic reply in Outlook 98, in Outlook 2000, and in Outlook 2002

1.  On the Tools menu, click Rules Wizard . 
2.  In the Rules Wizard dialog box, click New . 
3.  Under Which type of rule do you want to create?, click Start from a blank rule, click Check messages when they arrive, and then click Next . 
4.  Under Which condition(s) do you want to check?, click to select the Sent Only To Me check box or any other criteria that you want, and then click Next . 
5.  Under What do you want to do with the message?, click to select the Reply using a specific template check box. 
6.  Under Rule Description , click the underlined phrase, a specific template. 
7.  In the Select A Reply Template dialog box, click the template that you saved in step 5 of "How to Define an Automatic Reply Template," and then click Open . 
8.  Complete the Rule Wizard instructions, click Finish , and then click OK .