Create, change, or customize a view Applies To: Outlook 2016 Outlook 2013 Outlook 2010 Outlook 2007
Create, change, or customize a view
Applies To: Outlook 2016Outlook 2013Outlook 2010Outlook 2007
Each Outlook folder, such as Inbox and Calendar, displays its items in a layout called a view. And each folder has several predefined views that you can choose from, or you can create custom views.
A view is composed of a view type, fields, colors, fonts, and many other settings, and gives you different ways to look at items in a folder. You can build a new view based on an existing one, or you can create a new, custom view.
On the View tab, in the Current View group, choose View Settings.
In the Advanced View Settings: Compact dialog box, under Description, choose the button associated with the settings you want to change, make your changes, and then choose OK when finished.
On the View tab, in the Current View group, choose Change View > Manage Views.
UnderViews for folder, select Current view settings.
Click Copy, and in the Copy New View dialog box, in the Name of new view box, enter a name.
Under Can be used on, accept the setting of All Mail and Post folders or choose another option to change where the view is available.
Choose OK when you're finished.
NOTE: If you want other selected folders to use the current view, on the View tab, in the Current View group, choose Change View > Apply Current View to Other Folders. Select the check boxes of the folders to which you want to apply the view.